Загорецька О. - Новий національний стандарт України на оформлення організаційно-розпорядчої документації: історія розроблення, аналіз основних змін і питання впровадження стандарту (2022)

  ARCHIVE (All issues) /     Content (2022, Issue 65)Ukrainian English

Zahoretska Olena

The New National Standard of Ukraine for the Formation of Organizational and Administrative Documentation: History of Development, Analysis of Main Changes and Issues of Implementation of the Standard

Abstract: The article analyzes the National Standard of Ukraine DSTU 4163:2020 State Unified Documentation System. Unified system of organizational and administrative documentation. Requirements for the preparation of documents, which went into effect on September 1, 2021. Global implementation of the latest information technologies, above all, the introduction of electronic document management systems in work of state authorities, local governments, enterprises, institutions, organizations and other legal entities, reinforce the need to improve and update regulatory support for the office work in general, as well as requirements to the creation of management documents. This is very important because a standard is a regulatory document based on consensus, adopted by a recognized government agency, which establishes rules for general and repeated use, guidelines or characteristics regarding an activity or its results, and is aimed at achieving an optimal degree of orderliness in a certain area.The changes in the composition, names and requirements for the registration of details of organizational and administrative documents established by this regulatory document, are described. Advantages and disadvantages are defined. The type classification of organizational and administrative documentation is submitted. The history of the development of this standard by the Ukrainian Research Institute of Archives and Document Studies is described. The history of the development of a new edition of the terminological standard in the field of record keeping and archival matters is mentioned. The problems of the implementation of DSTU 4163:2020 are outlined and ways to solve them are proposed. In particular, the need to prepare methodological support, popularize this regulatory document in professional publications, increase the number of seminars and advanced training courses for clerical service employees in order to clarify the provisions of the standard, were emphasized.

Keywords: the national standard, management documentation, organizational and administrative documentation, document details, a document form, a legal entity.


Author(s) citation:

Cite:
Zahoretska Olena (2022). The New National Standard of Ukraine for the Formation of Organizational and Administrative Documentation: History of Development, Analysis of Main Changes and Issues of Implementation of the Standard. Academic Papers of The Vernadsky National Library of Ukraine, (65) 85-103. (In Ukrainan). doi: https://doi.org/10.15407/np.65.085

References:

  1. DSTU 4163-2003 “Derzhavna unifikovana systema dokumentatsiyi. Unifikovana systema orhanizatsiyno-rozporyadchoyi dokumentatsiyi. Vymohy do oformlyuvannya dokumentiv. Chynnyy vid 01.09.2003” [State Standard of Ukraine 4163-2003 “State unified system of documentation. Unified system of organizational and administrative documentation. Requirements for drawing up documents. Effective from September 1, 2003”]. (2003). Kyiv: Derzhspozhyvstandart Ukrainy [in Ukrainian].
  2. Zakon Ukrayiny vid 05.06.2014 No. 1315-VII “Pro standartyzatsiyu” [Law of Ukraine dated 06/05/2014 No. 1315-VII “On Standardization”]. Verkhovna Rada Ukrainy. Zakonodavstvo Ukrainy: vebportal – Verkhovna Rada of Ukraine: official webportal [in Ukrainian].
  3. Tekhnichnyy komitet standartyzatsiyi TK 144 “Informatsiya i dokumentatsiya” [Technical Committee for Standardization TC 144 “Information and Documentation”]. Elektronni informatsiini resursy DNTB Ukrainy: vebsait – Electronic Information Resources of DNTB of Ukraine: website [in Ukrainian].
  4. DSTU 2732:2004 “Dilovodstvo y arkhivna sprava. Terminy ta vyznachennia poniat. Na zaminu DSTU 2732-94. Chynnyi vid 01.07.2005 r.” [State Standard of Ukraine 2732:2004 “Bookkeeping and archival matters. Terms and definitions. To replace DSTU 2732-94. Effective from 01.07.2005”]. (2005). Kyiv: Derzhspozhyvstandart Ukrainy [in Ukrainian].
  5. Nakaz Derzhavnoho pidpryiemstva “Ukrainskyi naukovo-doslidnyi i navchalnyi tsentr problem standartyzatsii, sertyfikatsii ta yakosti” vid 01.07.2020 r. No. 144 “Pro pryiniattia ta skasuvannia natsionalnykh standartiv” [Order of the State Enterprise “Ukrainian Research and Training Center for Problems of Standardization, Certification and Quality” dated July 1, 2020 No.144 “On Adoption and Cancellation of National Standards”]. Verkhovna Rada Ukrainy. Zakonodavstvo Ukrainy: vebportal – Verkhovna Rada of Ukraine: official webportal [in Ukrainian].
  6. Selchenkova, S. V. (2009). Dilovodstvo: praktychnyi posibnyk [Bookkeeping: a practical guide]. Kyiv: Inkunabula [in Ukrainian].
  7. DSTU 4163:2020 “Derzhavna unifikovana systema dokumentatsii. Unifikovana systema orhanizatsiino-rozporiadchoi dokumentatsii. Vymohy do oformlennia dokumentiv. Chynnyi vid 01.09.2020 r.” [State Standard of Ukraine 4163:2020“ State unified system of documentation. Unified system of organizational and administrative documentation. Requirements for processing documents. Effective from September 1, 2020”]. (2021). Kyiv: DP UkrNDNTS [in Ukrainian].
  8. Postanova Kabinetu Ministriv Ukrainy vid 17.01.2018 r. No. 55 “Deiaki pytannia dokumentuvannia upravlinskoi diialnosti” [Resolution of the Cabinet of Ministers of Ukraine dated January 17, 2018 No. 55 "Some issues of documenting management activities”]. Verkhovna Rada Ukrainy. Zakonodavstvo Ukrainy – Verkhovna Rada of Ukraine. Legislation of Ukraine [in Ukrainian].
  9. Nakaz Ministerstva yustytsii Ukrainy vid 11.11.2014 r. No. 1886/5 “Pro zatverdzhennia Poriadku roboty z elektronnymy dokumentamy u dilovodstvi ta yikh pidhotovky do peredavannia na arkhivne zberihannia” [Order of the Ministry of Justice of Ukraine dated November 11, 2014 No. 1886/5 “On approval of the Procedure for working with electronic documents in record keeping and their preparation for transfer to archival storage”]. Verkhovna Rada Ukrainy. Zakonodavstvo Ukrainy – Verkhovna Rada of Ukraine. Legis-lation of Ukraine [in Ukrainian].
  10. DK 010-98 “Derzhavnyi klasyfikator upravlinskoi dokumentatsii” [State classifier 010-98 “State classifier of management documentation”]. Verkhovna Rada Ukrainy. Zakonodavstvo Ukrainy – Verkhovna Rada of Ukraine. Legislation of Ukraine [in Ukrainian].
  11. Nakaz Ministerstva rozvytku ekonomiky, torhivli ta silskoho hospodarstva Ukrainy vid 12.03.2021 r. No. 526 “Pro zatverdzhennia Natsionalnoho klasyfikatora NK 010:2021 ta skasuvannia natsionalnoho klasyfikatora DK 010-98” [Order of the Ministry of Economic Development, Trade and Agriculture of Ukraine dated March 12, 2021 No. 526 “On approval of the National Classifier 010:2021 and cancellation of the National Classifier 010-98”]. Verkhovna Rada Ukrainy. Zakonodavstvo Ukrainy – Verkhovna Rada of Ukraine. Legislation of Ukraine [in Ukrainian].
  12. DK 014-97 “Klasyfikator obiektiv administratyvno-terytorialnoho ustroiu Ukrainy” [State classifier 014-97 “Classifier of objects of the administrative and territorial system of Ukraine”]. Elektronni informatsiini resursy Derzhstatu Ukrainy: vebsait – Electronic Information Resources of the State Statistics Service of Ukraine: website [in Ukrainian].
  13. Nakaz Ministerstva rozvytku hromad ta terytorii Ukrainy vid 26.11.2020 r. No. 290 “Kodyfikator administratyvno-terytorialnykh odynyts ta terytorii terytorialnykh hromad” [Order of the Ministry of Development of Communities and Territories of Ukraine dated November 26, 2020 No. 290 “Codifier of administrative-territorial units and territories of territorial communities”]. Verkhovna Rada Ukrainy. Zakonodavstvo Ukrainy – Verkhovna Rada of Ukraine. Legislation of Ukraine [in Ukrainian].
  14. Nakaz Ministerstva yustytsii Ukrainy vid 18.06.2015 r. No. 1000/5 “Pro zatverdzhennia Pravyl orhanizatsii dilovodstva ta arkhivnoho zberihannia dokumentiv u derzhavnykh orhanakh, orhanakh mistsevoho samovriaduvannia, na pidpryiemstvakh, v ustanovakh i orhanizatsiiakh” [Order of the Ministry of Justice of Ukraine dated June 18, 2015 No. 1000/5 “On approval of the Rules for the organization of record keeping and archival storage of documents in state bodies, local self-government bodies, enterprises, institutions and organizations”]. Verkhovna Rada Ukrainy. Zakonodavstvo Ukrainy – Verkhovna Rada of Ukraine. Legislation of Ukraine [in Ukrainian].
  15. Nakaz Ministerstva yustytsii Ukrainy vid 21.04.2022 r. No. 1581/5 “Pro zatverdzhennia Zmin do Pravyl orhanizatsii dilovodstva ta arkhivnoho zberihannia dokumentiv u derzhavnykh orhanakh, orhanakh mistsevoho samovriaduvannia, na pidpryiemstvakh, v ustanovakh i orhanizatsiiakh” [Order of the Ministry of Justice of Ukraine dated April 21, 2022 No. 1581/5 “On Approval of Amendments to the Rules for the Organization of Recordkeeping and Archival Storage of Documents in State Bodies, Local Self-Government Bodies, Enterprises, Institutions, and Organizations”]. Verkhovna Rada Ukrainy. Zakonodavstvo Ukrainy – Verkhovna Rada of Ukraine. Legislation of Ukraine [in Ukrainian].
  16. Didok, O. (2021). Oformlennya orhanizatsiyno-rozporyadchykh dokumentiv za novym natsionalnym standartom [Drawing up organizational and administrative documents according to the new national standard]. Dilovodstvo – Clerkship, 7, 28–34 [in Ukrainian].
  17. Zahoretska, O. (2021). Novyi standart na oformlennia dokumentiv [A new standard for document processing]. Kadrovyk.ua – Personnel.ua, 8, 62–67 [in Ukrainian].
  18. Zahoretska, O. (2021). DSTU 4163:2020: zahalni polozhennia [State Standard of Ukraine 4163:2020: general provisions]. Kadrovyk.ua – Personnel of Ukraine,10, 14–21 [in Ukrainian].
  19. Metodychni rekomendatsii shchodo zastosuvannia DSTU 4163-2003 “Derzhavna unifikovana systema dokumentatsii. Unifikovana systema orhanizatsiino-rozporiadchoi dokumentatsii. Vymohy do oformliuvannia dokumentiv” [Methodological recommendations for the application of the State Standard of Ukraine 4163–2003 “State unified system of documentation. Unified system of organizational and administrative documentation. Requirements for drawing up documents”]. (2004). Kyiv [in Ukrainian].